Student Exchange Programme

Applications for the Student Exchange Programme are open now!

Applications for the Student Exchange Programme (SEP) are open until midnight 4th December 2015.

To apply for the SEP please download and complete the relevant documents which include CV, Motivational Letter and Bilateral Information Form. These documents can be found at the bottom of this page and must be emailed to the Student Exchange Officer at  This email address is being protected from spambots. You need JavaScript enabled to view it.  with the subject clearly stating "SEP application" by midnight 4th December 2015.

Further information about the Student Exchange Programme can be found in our SEP Handbook, any further queries can be answered by our Student Exchange Officer at  This email address is being protected from spambots. You need JavaScript enabled to view it. .

What is the Student Exchange Programme (SEP)?

The Student Exchange Programme (SEP) is a mobility programme that provides pharmacy students and pre registration pharmacists the unique opportunity to undertake professional work experience and intercultural learning abroad. Currently, over 60 associations worldwide participate in SEP and over 800 international exchanges take place every year. In Great Britain, SEP is coordinated by the BPSA in association with IPSF.

The member associations of IPSF organise the exchanges by finding host sites where the participants are trained. Possible host sites include:

  • Community Pharmacies
  • Hospital Pharmacies
  • Pharmaceutical Industry
  • University Research 
Please note- the only type of exchange available for SEP 2015/16 is Bilateral Exchange:

Bilateral Exchange

All applicants are required to find a suitable placement (in community, hospital, university research, etc) and accommodation for an incoming international student. Additionally, whilst the student is staying in the UK, you will be expected to help entertain them and show them around the local area. By completing all of the above, successful applicants will be able to partake in the SEP within their chosen country. Competition for the SEP is always very high therefore not all applicants will be successful! If you have not been selected by January 2016 this means you have been placed on the reserve list for the SEP.

All students who are members of the BPSA are eligible for entry into the SEP.

The SEP runs throughout the year, but the majority of the exchanges take place between May and September. The duration of SEP varies accordingly depending on the country you participate with. Typically, exchanges range from periods of as short as two weeks up to periods of twelve weeks.


The first stage consists of submission of a (CVMotivational Letter and Bilateral information form), which are used to select candidates to be sent for exchange by the BPSA. Please use the CV template and Motivational Letter Guidance provided. CV's which are not completed using this template or Motivational Letters which are more than one page long will not be accepted. The deadline for this stage is 4th of December 2015. 

If you are successful in this stage and your host has been confirmed you will be invited to register on the IPSF SEP website. This marks the beginning of  the official application form, which will only occur if you are selected to participate in the programme by our Student Exchange Officer. Should you reach this stage you will register on the IPSF-SEP website. Please do not create an account on the IPSF-SEP website before being told to do so by the Student Exchange Officer.

Once you have successfully completed your SEP placement you will be required to provide an article (including pictures) detailing what you have gained from the experience and how you found it. This is compulsory for us to mark your placement as a success!

A list of all participating associations and countries with their profiles can be found here:

You will be allowed to select up to three official countries in order of preference.To increase you chances of being selected for the SEP please visit the SEP Handbook for guidance on country selection.

Fee Structure
The cost of applying for SEP is €50.00. This fee is only payable if you are accepted into the second round of the application process by the Student Exchange Officer. If you are unsuccessful in your application after payment you will be refunded €21.00. Please note that if you are placed and then renounce your placement there is no refund.

Students are responsible for all travel expenses and insurance. The host may also provide accommodation and/or pocket money in addition to the training site in order to support the student. In some countries, accommodation costs are subsidised by the home association.

Financial Support
There are several ways to seek funding; These include:

  • IPSF SEP Grant
  • Your School of Pharmacy
  • Local Pharmacies or Pharmaceutical Companies.
  • Offering a report is a good incentive along with your request for sponsorship.
Relevant Documentation:
To fully understand the SEP process please read our SEP Handbook
For more information or any other enquiries about SEP, kindly contact the Student Exchange Officer.

For further reading on SEP you may visit the IPSF website via the link below.

© British Pharmaceutical Students' Association 2013